Benefits of Using Dance Studio Management Software

You can do almost anything online these days. From scheduling personal appointments to paying bills, online capabilities are there to make your life easier. That shouldn’t stop when it comes to your dance studio! 

Using cloud-based dance studio management software will help you keep a pulse on everything going on at your studio anywhere, anytime. It also makes your overall customer experience more enjoyable. Here are a few more benefits of using dance studio management software at your studio. 

Increase your overall revenue

Your financial health is essential to your studio’s success. With a dance studio management software, you’ll not only have a better grasp on your finances, but you can improve your overall revenue in a few ways. 

Eliminate the paper

From registration to payment processing, studio software will allow you to accept credit cards and direct bank transfers. You no longer need to collect checks, notate it in your binder and wait for the weekly or daily bank run. You’ll get your money faster and it will save you time. 

Automatic payment processing

With convenient auto-draft functionality, customers can be billed automatically and make modifications to payment methods through the Parent Portal. Once that is set up, you will be able to quickly and easily process payments each month. This means you get your money faster and the payment process is easier for all involved.

If a parent is late making a payment, you will be able to see the overdue family balances on your dashboard and send a quick reminder email. You can perform a similar action with automatic payments that don’t successfully process. 

When it comes to additional fees, whether it’s for costumes, recitals, summer camps, or something else, parents can pay this through the Parent Portal too. Even if they have chosen not to participate in automatic drafts, they will still be able to pay with the card on file. 

Reduce your admin costs

Now that you have a guaranteed, steady income with automatic payment processing, another good thing to look at when trying to maximize your revenue is unnecessary costs. All of the hours you spend managing staff schedules, collecting registration information, manually signing children up for classes, or keeping track of paper checks costs time, which in turn will cost you money. The administrative side of a dance studio is time-consuming and that’s where the real benefit of management software comes in. 

Equip staff with the ability to manage their own time clock, or give your admin the ability to run payroll with the press of a button. Putting your employees in the driver’s seat and reducing administrative costs is doable with dance studio management software!

Market your dance studio

Invest your newly found time into growing your business. A comprehensive dance studio software solution will include marketing tools. Keep a lead file and send emails to lists of prospective families and students. You can email them about recitals, special promotions, or share information that reinforces your expertise.

Improve the customer experience

While getting new customers is essential for your success, so is keeping the old ones. Making sure your customer experience is a positive one is a big part of customer retention. Dance studio management software can help in a couple of ways:

  • Online registration
  • The Parent Portal creates a central location for class & bill management while keeping parents up to date on their child’s progress
  • Automatic billing
  • Push notifications
  • Email communication
  • Policies and procedures 
  • And more!

A good customer experience begins and ends with excellent communication. The more communication options your management software provides, the better. Text messages, push notifications, and email communication are your best bet for getting your message out and improving retention.

Understand the state of your business

It’s so easy to get trapped in the day-to-day details that you can lose sight of how your dance studio is doing as a business. Without a clear understanding of the strengths and weaknesses of your dance studio’s operations, you can’t improve them.

With a dance studio management software, all the important information about your operations and students is held in the same system. Visual dashboards and robust reporting paint a full picture of how your studio is operating.

Are there specific periods where absences peak? Which teachers have stronger enrollment numbers? You’ll be amazed what the numbers can teach you about your business.

Once you begin using dance studio management software, you won’t go back. It will help you eliminate time-consuming and unnecessary processes while creating reports and data that you’ve never had access to before.

This time of year is the perfect time to make the leap to Jackrabbit. You can have your dance studio running like a well-oiled machine by the end of the year and be on your way to your best revenue yet! Start a free trial today to explore all of Jackrabbit’s features and see how it fits in at your studio.

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