You didn’t open a studio because you dreamt of chasing down payments or untangling layers of discount math. You opened it for the music, the choreography, and the spark you see when a dancer nails a new skill.
But let’s be real: tuition tasks, discount rules, and billing quirks can swallow a weekend fast.
That’s where Jackrabbit Dance steps in, to completely automate your tuition process. With automation, we take the repetitive financial work off your plate so you can get back to the part of studio life that truly lights you up. And, it’s more than convenience; it’s the consistent cash flow and accuracy your studio needs to run smoothly.
If you’re ready to stop sweating the calculations and let Jackrabbit do the number-crunching, here’s a simple five-step plan to put your studio’s finances on autopilot.
How to manage and automate dance studio tuition with Jackrabbit Dance
1. Activate online payments
Families expect quick, convenient ways to pay for classes – often right from their phones. Adding online payments makes tuition easier for them and strengthens your dance studio tuition management by keeping your revenue steady and predictable.
The good news? Online payments (also known as ePayments) are surprisingly easy to set up. This is the most critical step toward managing and automating your tuition billing and finally getting out of the weeds.
For the smoothest experience – and to protect your bottom line, consider using our integrated solution: Jackrabbit Pay. It keeps all your financial data in one place and gives you control over helpful options, like applying a surcharge to offset processing fees.
2. Set up tuition and discounting settings
When it comes to dance studio tuition management, discounts and prorating can get complicated fast. Instead of calculating everything manually, let Jackrabbit Dance handle the heavy lifting based on the rules you set. Automated discounts help encourage higher enrollment, and prorating ensures mid-month sign-ups feel fair and consistent.
The most common discounting and prorating scenarios we see include:
- Multiple active students in the family (sibling discounts)
- A registration is submitted after tuition has been billed for the month (prorating)
- A family or student is enrolled in multiple classes (multi-class discounts)
- A family qualifies for a special discount (military discount, partial scholarship, etc.)
Ready to make your tuition calculations easier than saying 5,6,7,8? Explore our ultimate guide to discounting and prorating for expert tips.
Prefer to see it in action? Watch our on-demand training to master automated discounting and prorating with confidence.
3. Put your tuition posting on autopilot
Once the foundation is set with online payments and tuition settings, it’s time to take the next step in strong dance studio tuition management: automating your billing process. And the best place to start is with automated tuition posting.
Whether you post tuition weekly or monthly, you can schedule your tuition to post on a recurring basis. This is especially convenient if you like to post tuition fees for your recreational dancers on the 1st of the month, but want to post tuition fees for your competitive team on the 15th of the month. With so much flexibility in scheduling, as well as editing future scheduled postings, you are on your way to making tuition billing a breeze!
4. Automate tuition payment processing
When it comes to any monthly memberships or subscriptions, having your account auto-drafted every month is pretty common. Why not implement the same way of thinking for your dance families?
With the ability to automate tuition processing, you can ensure that tuition payments are on time, accounts are up-to-date and ensure that billing time is effortless for you and your families. That’s what we call a win-win! (–>Learn more about the benefits of automating tuition processing)
5. Review automated tasks
With your tuition workflow automated from start to finish, your role shifts from manual work to light oversight! Within Jackrabbit Dance, you can view all your scheduled tasks – from tuition posting to payment processing – in one central location, allowing you to easily edit, pause, or delete any schedule as needed.
When these five steps work together, your billing stops feeling like a scramble and starts operating like a well-choreographed routine. The math is handled, the payments arrive on time, and the stress stays out of your way.
And that’s the real goal – not automation for automation’s sake, but giving you the space to focus on what actually grows your studio: teaching, creating, building community, and celebrating your dancers.
Let Jackrabbit Dance handle the numbers so that you can focus on the magic!
